The Single Farm Account
Farm Account: How It Works
The end-to-end sequence, stage by stage, with nothing skipped.
The module is modelled as an explicit state machine with 8 stages. Every record knows which stage it is at, what has to happen to move on, and what is blocking it if it cannot. The account is the spine of the platform. It reconciles every identifier a UK farm business carries — business, customer, holding, parcel and the devolved equivalents — into one coherent record, and it governs who can see and do what, across the business, its advisers, its contractors and its buyers.
End to end
How Farm Account runs, start to finish
The module is modelled as a state machine, so at any point the business knows exactly which stage every record is at and what has to happen next.
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1
Create the business account
This is where the record starts, and getting it right here removes work at every later stage.
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2
Add holdings and identifiers
The platform prompts only for what this stage genuinely needs, and carries everything forward.
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3
Reconcile the identifier graph
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
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4
Invite people and assign roles
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
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5
Grant scoped adviser and vendor access
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
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6
Record consents for data sharing
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
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7
Operate with full audit logging
Results feed the whole-farm view, so the effect of this stage is visible against the rest of the business.
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8
Export, transfer or close with defined retention
The cycle closes here, and what is learned is carried into next season's plan rather than lost.
Sequence
The order things happen in
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Stage 1
Create the business account
This is where the record starts, and getting it right here removes work at every later stage.
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Stage 2
Add holdings and identifiers
The platform prompts only for what this stage genuinely needs, and carries everything forward.
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Stage 3
Reconcile the identifier graph
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
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Stage 4
Invite people and assign roles
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
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Stage 5
Grant scoped adviser and vendor access
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
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Stage 6
Record consents for data sharing
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
Before you start
What you will need, and what the module handles for you
Most of this comes across automatically once your holding is registered. The list is here so nothing arrives as a surprise.
In practice
Six things Farm Account changes on day one
None of these requires a new process. They all come from recording the work you already do, once, in a form the rest of the platform can use.
Business, holding and person records
Business, holding and person records with the full identifier graph.
Identifier reconciliation across SBI, CRN
Identifier reconciliation across SBI, CRN, CPH and devolved equivalents.
Multi-holding and multi-nation business structures
Multi-holding and multi-nation business structures.
Federated sign-in with government identity
Federated sign-in with government identity where available.
Role-based and attribute-based access control
Role-based and attribute-based access control at holding and module level.
Adviser, agent, contractor and vendor
Adviser, agent, contractor and vendor access with scoped, revocable permissions.
Working view
Farm Account, at a glance
The numbers you would check before doing anything else in farm account. Each one is live against your own record, and each one tells you where it came from.
Choose a view
Businesses with a complete identifier graph
77 %
+5 pts
target 95%
Adviser access grants active
16
+6.0%
Consents recorded and current
53
+2.0%
Authentication success rate
70 %
+7 pts
target 95%
Data export requests fulfilled
30
+3.0%
What needs attention
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Action needed
Identifier mismatch producing wrong-holding data
mitigated by explicit reconciliation with human confirmation
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For information
Over-broad adviser access
mitigated by scoped, time-limited grants
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For information
Data protection obligations
met through consent records, audit trails and a documented impact assessment
Questions answered
What people ask about Farm Account
Does this replace the software I already use?
Not necessarily. Agrivencia integrates with authoritative sources and mainstream packages rather than insisting on replacing them. Where an incumbent does one job well, the platform connects to it; where the job spans several systems and nobody does it, the platform does it.
Will it work where I have no signal?
Yes. Field capture in Farm Account is offline first, storing locally and synchronising when a connection returns. Only around a fifth of UK farms report reliable signal across the whole holding, so this is a design assumption rather than a feature.
What happens when the scheme rules change?
Scheme rules are held as data rather than code, so a rate change, a cap change or a window closure is a content update that takes effect the same day. The platform also alerts you to what the change does to your own position.
Who owns the data I put in?
You do. The Farm Data Charter gives you a complete export in open formats at any time, and every instance of data sharing requires an explicit, revocable consent that is visible in your account.
Does it work if I farm across a border?
Yes, and that is one of the main reasons the platform exists. A business with land in more than one nation sees one reconciled view rather than two portals, with obligations and deadlines from both administrations in a single calendar.
Can my agronomist or land agent use it too?
Yes. You grant scoped, time-limited access per holding and per module, and you can revoke it in one click. Advisers never get a shared password or a blanket view.
What is the biggest limitation of this module?
Identifier mismatch producing wrong-holding data. Mitigated by explicit reconciliation with human confirmation. We would rather state that plainly than let you discover it after signing.
What we are hearing
The problems people describe to us
These are composite statements drawn from user research conversations, not attributed customer quotes. We publish named references only with written consent.
I am not short of software. I am short of one place where the same field means the same thing in all of it.
The scheme closed on a Tuesday evening. I had the application half built. Nobody told me the budget was nearly gone.
We farm on both sides of the border. Everything takes twice as long and I still cannot see the whole position on one screen.
Audit week costs me three days. Every single record they ask for is already written down somewhere on this farm.
See Farm Account running on your own holding
Thirty minutes, using your parcels, your schemes and your enterprises rather than a sample farm. No obligation and no sales script — if it does not fit your business we will say so.
- Free tier available
- No card required
- Your data stays yours