Machinery, Fleet & Contracting
Machinery & Fleet: How It Works
The end-to-end sequence, stage by stage, with nothing skipped.
The module is modelled as an explicit state machine with 8 stages. Every record knows which stage it is at, what has to happen to move on, and what is blocking it if it cannot. Machinery is the second largest capital commitment on most farms and the least rigorously appraised. This module holds the asset register, true cost per hour and per hectare, maintenance and compliance, contractor engagement and the own-versus-hire decision that determines whether the fleet is an asset or a liability.
End to end
How Machinery & Fleet runs, start to finish
The module is modelled as a state machine, so at any point the business knows exactly which stage every record is at and what has to happen next.
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1
Register every asset with cost and finance terms
This is where the record starts, and getting it right here removes work at every later stage.
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2
Record hours, area and fuel
The platform prompts only for what this stage genuinely needs, and carries everything forward.
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3
Maintain to schedule and evidence compliance
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
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4
Calculate true cost per hour and hectare
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
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5
Compare against contractor rates
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
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6
Decide own, hire or contract
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
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7
Plan replacement at the optimal point
Results feed the whole-farm view, so the effect of this stage is visible against the rest of the business.
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8
Apply for equipment funding where eligible
The cycle closes here, and what is learned is carried into next season's plan rather than lost.
Sequence
The order things happen in
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Stage 1
Register every asset with cost and finance terms
This is where the record starts, and getting it right here removes work at every later stage.
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Stage 2
Record hours, area and fuel
The platform prompts only for what this stage genuinely needs, and carries everything forward.
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Stage 3
Maintain to schedule and evidence compliance
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
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Stage 4
Calculate true cost per hour and hectare
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
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Stage 5
Compare against contractor rates
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
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Stage 6
Decide own, hire or contract
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
Before you start
What you will need, and what the module handles for you
Most of this comes across automatically once your holding is registered. The list is here so nothing arrives as a surprise.
In practice
Six things Machinery & Fleet changes on day one
None of these requires a new process. They all come from recording the work you already do, once, in a form the rest of the platform can use.
Asset register with purchase, finance
Asset register with purchase, finance, warranty and disposal records.
True cost per hour and
True cost per hour and per hectare including depreciation, finance, repairs and fuel.
Replacement cycle modelling with optimal
Replacement cycle modelling with optimal replacement point identification.
Own versus hire versus contractor
Own versus hire versus contractor comparison for every operation.
Maintenance schedule with service intervals
Maintenance schedule with service intervals and completion records.
Statutory compliance — road use
Statutory compliance — road use, LOLER, PUWER and operator competence.
Find
Find contractors and dealers
Filter by type, nation, distance and accreditation. Results are ranked by relevance to your holding once your holding record exists, and alphabetically before that.
6 records shown from the platform’s own register
- Module Machinery, Fleet & Contracting Flagship
- Module Precision Agriculture, Guidance & Variable Rate Core
- Module Robotics & Field Automation Core
- Module Drones & Aerial Survey Core
- Module Satellite & Remote Sensing Core
- Module IoT Sensors & Rural Connectivity Core
Questions answered
What people ask about Machinery & Fleet
Does this replace the software I already use?
Not necessarily. Agrivencia integrates with authoritative sources and mainstream packages rather than insisting on replacing them. Where an incumbent does one job well, the platform connects to it; where the job spans several systems and nobody does it, the platform does it.
Will it work where I have no signal?
Yes. Field capture in Machinery & Fleet is offline first, storing locally and synchronising when a connection returns. Only around a fifth of UK farms report reliable signal across the whole holding, so this is a design assumption rather than a feature.
What happens when the scheme rules change?
Scheme rules are held as data rather than code, so a rate change, a cap change or a window closure is a content update that takes effect the same day. The platform also alerts you to what the change does to your own position.
Who owns the data I put in?
You do. The Farm Data Charter gives you a complete export in open formats at any time, and every instance of data sharing requires an explicit, revocable consent that is visible in your account.
Does it work if I farm across a border?
Yes, and that is one of the main reasons the platform exists. A business with land in more than one nation sees one reconciled view rather than two portals, with obligations and deadlines from both administrations in a single calendar.
Can my agronomist or land agent use it too?
Yes. You grant scoped, time-limited access per holding and per module, and you can revoke it in one click. Advisers never get a shared password or a blanket view.
What is the biggest limitation of this module?
Depreciation invisibility. Mitigated by full-cost rather than cash-cost accounting. We would rather state that plainly than let you discover it after signing.
What we are hearing
The problems people describe to us
These are composite statements drawn from user research conversations, not attributed customer quotes. We publish named references only with written consent.
I am not short of software. I am short of one place where the same field means the same thing in all of it.
The scheme closed on a Tuesday evening. I had the application half built. Nobody told me the budget was nearly gone.
We farm on both sides of the border. Everything takes twice as long and I still cannot see the whole position on one screen.
Audit week costs me three days. Every single record they ask for is already written down somewhere on this farm.
See Machinery & Fleet running on your own holding
Thirty minutes, using your parcels, your schemes and your enterprises rather than a sample farm. No obligation and no sales script — if it does not fit your business we will say so.
- Free tier available
- No card required
- Your data stays yours