Rural Wellbeing & Farm Safety
Wellbeing & Safety: For Advisers & Agents
What Wellbeing & Safety changes for agronomists, agents, vets and consultants.
Advisers need scoped access, defensible records and a way to work across a client base without re-keying. Agriculture has the highest fatal injury rate of any major industry sector and a documented mental health burden. This module manages the safety side — risk assessments, safe systems of work, incident recording, machinery and livestock hazards — and, separately and carefully, signposts to established support organisations. It never diagnoses and it never gates support behind a paywall.
In their words
What the job actually looks like
These are not marketing personas. Each one is a distinct job with a distinct constraint, and the module is designed so that solving one does not create work for the others.
HSE inspector
Inspection
Needs risk assessments, training and inspection records.
- Identify tasks and hazards
- Complete and record risk assessments
- Write safe systems of work for high-risk tasks
- Train and record competence
Family member
Concerned about someone
Needs a clear route to established support organisations.
- Complete and record risk assessments
- Write safe systems of work for high-risk tasks
- Train and record competence
- Operate with lone working protection
Lone worker
Working alone in remote fields
Needs a check-in that escalates if missed.
- Write safe systems of work for high-risk tasks
- Train and record competence
- Operate with lone working protection
- Record incidents and near misses
End to end
How Wellbeing & Safety runs, start to finish
The module is modelled as a state machine, so at any point the business knows exactly which stage every record is at and what has to happen next.
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1
Identify tasks and hazards
This is where the record starts, and getting it right here removes work at every later stage.
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2
Complete and record risk assessments
The platform prompts only for what this stage genuinely needs, and carries everything forward.
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3
Write safe systems of work for high-risk tasks
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
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4
Train and record competence
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
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5
Operate with lone working protection
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
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6
Record incidents and near misses
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
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7
Analyse causes and change the system
Results feed the whole-farm view, so the effect of this stage is visible against the rest of the business.
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8
Signpost wellbeing support at any time, confidentially
The cycle closes here, and what is learned is carried into next season's plan rather than lost.
Capabilities
What Wellbeing & Safety does
Every capability below is built on the same underlying record, so entering something once is enough for it to appear wherever it is needed.
Record and plan
- Risk assessment library covering the recognised farm hazard categories
- Safe system of work documentation for high-risk tasks
- Machinery, livestock, height, confined space and slurry hazard controls
Operate and monitor
- Incident and near miss recording with root cause analysis
- Statutory reporting workflow for reportable incidents
- Children and visitors on farm safety planning
Comply and evidence
- Lone working procedures with check-in and escalation
- Personal protective equipment issue and inspection records
- Statutory equipment inspection scheduling
Analyse and improve
- Wellbeing support signposting to established UK farming charities
- Workload and pressure point identification from the operational calendar
- Confidential access to signposting without recording a reason
Work
Roles on UK holdings
Permanent, seasonal and contract work, with the pay basis and the statutory position stated plainly — including where the Seasonal Worker visa route applies and what it obliges an employer to do.
| Role | Type | Pay basis | What to know |
|---|---|---|---|
| Herdsperson | Permanent | Salary | Accommodation often part of the package; the offset rules are specific. |
| Tractor driver | Seasonal | Hourly | Working time and rest break rules apply during harvest. |
| Harvest operative | Seasonal | Hourly | Seasonal Worker visa route where applicable. |
| Agronomy assistant | Permanent | Salary | BASIS training usually expected within the first year. |
| Relief milker | Contract | Per milking | Self-employed status must be genuine; the tests are strict. |
| Farm secretary | Part time | Hourly | Often shared across several holdings. |
What an employer has to do
- National Minimum and Living Wage Rates change each April. Accommodation offset is capped and counts toward the calculation.
- Agricultural Wages Order Still in force in Scotland, Wales and Northern Ireland, with different grades and rates in each.
- Right to work checks Required before the first day, with a statutory excuse only if done correctly.
- Employer's liability insurance Compulsory, and the certificate must be accessible to employees.
- Gangmaster licensing Required for labour providers in agriculture; using an unlicensed provider is an offence.
Worked example
How a business like yours would use Wellbeing & Safety
The problem: Needs risk assessments current and incidents recorded properly.
What they do
- Identify tasks and hazards
- Complete and record risk assessments
- Write safe systems of work for high-risk tasks
- Train and record competence
What changes
- Risk assessments current
- Incidents and near misses recorded
- Statutory inspections completed
This is an illustrative worked example built from the module design, not a customer reference. Named case studies are published only with the business's written consent.
What we are hearing
The problems people describe to us
These are composite statements drawn from user research conversations, not attributed customer quotes. We publish named references only with written consent.
I am not short of software. I am short of one place where the same field means the same thing in all of it.
The scheme closed on a Tuesday evening. I had the application half built. Nobody told me the budget was nearly gone.
We farm on both sides of the border. Everything takes twice as long and I still cannot see the whole position on one screen.
Audit week costs me three days. Every single record they ask for is already written down somewhere on this farm.
Measurement
How you will know it is working
The module reports against these measures from the day it is switched on, so the value is demonstrable rather than assumed.
- 01Risk assessments current
- 02Incidents and near misses recorded
- 03Statutory inspections completed
- 04Training completion rate
- 05Lone working check-ins completed
Free download
Risk Assessments That Get Used, and Support That Is Easy to Reach
A practical handbook, written for UK farm businesses, with the sources cited and the working shown. No sales call attached — the guide is the point.