Regulatory Compliance Calendar
Compliance Calendar: For Advisers & Agents
What Compliance Calendar changes for agronomists, agents, vets and consultants.
Advisers need scoped access, defensible records and a way to work across a client base without re-keying. A UK farm business is subject to obligations from several regulators, paying agencies, assurance schemes and statutory regimes, each with its own dates. This module assembles them into one calendar filtered to the business's actual activities, nations and schemes, and escalates before anything is missed.
In their words
What the job actually looks like
These are not marketing personas. Each one is a distinct job with a distinct constraint, and the module is designed so that solving one does not create work for the others.
Consultant
Client compliance
Needs a portfolio view of client obligations and risk.
- Register nations, enterprises and schemes
- Generate the applicable obligation set
- Assign responsibility for each obligation
- Configure escalation lead times
Cross-border business
Two nations
Needs both sets of obligations reconciled in one calendar.
- Generate the applicable obligation set
- Assign responsibility for each obligation
- Configure escalation lead times
- Complete obligations and attach evidence
Farm secretary
Administration
Needs escalation before a date, not a reminder after it.
- Assign responsibility for each obligation
- Configure escalation lead times
- Complete obligations and attach evidence
- Monitor the completeness score
End to end
How Compliance Calendar runs, start to finish
The module is modelled as a state machine, so at any point the business knows exactly which stage every record is at and what has to happen next.
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1
Register nations, enterprises and schemes
This is where the record starts, and getting it right here removes work at every later stage.
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2
Generate the applicable obligation set
The platform prompts only for what this stage genuinely needs, and carries everything forward.
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3
Assign responsibility for each obligation
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
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4
Configure escalation lead times
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
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5
Complete obligations and attach evidence
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
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6
Monitor the completeness score
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
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7
Respond to regulatory change
Results feed the whole-farm view, so the effect of this stage is visible against the rest of the business.
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8
Review annually against activity changes
The cycle closes here, and what is learned is carried into next season's plan rather than lost.
Capabilities
What Compliance Calendar does
Every capability below is built on the same underlying record, so entering something once is enough for it to appear wherever it is needed.
Record and plan
- Consolidated obligation register across every applicable regime
- Nation-specific filtering so only relevant obligations are shown
- Activity-based filtering driven by the enterprises actually operated
Operate and monitor
- Scheme claim, evidence and inspection date tracking
- Statutory return, notification and registration renewal dates
- Assurance audit and certification expiry tracking
Comply and evidence
- Closed period, cutting ban and seasonal restriction calendar
- Licence, permit and authorisation renewal management
- Training, certification and competence expiry alerting
Analyse and improve
- Escalation rules with configurable lead times and recipients
- Completion recording with evidence attachment
- Regulatory change monitoring with impact assessment on the calendar
Obligation calendar
What compliance calendar asks of you, and when
Windows, deadlines and recurring obligations for England. Set a different nation and the calendar reconfigures; farm across a border and it shows both, reconciled.
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January 1 entry
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11 January: Scottish Base and Enhanced Level Direct Payments
Annual application, single application form.
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March 2 entries
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16 March: Farm Sustainability Payment
Application from early March with a deadline in mid-May.
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22 March: Register nations, enterprises and schemes
A recurring step in compliance calendar.
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May 1 entry
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26 May: Sustainable Farming Scheme
Scheme year runs to 31 December, with the single application form deadline in mid-May.
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June 4 entries
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4 June: Generate the applicable obligation set
A recurring step in compliance calendar.
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5 June: Farming Transformation Fund
Round-based by theme.
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15 June: Sustainable Farming Incentive 2026
Two windows in 2026: window one from 30 June, window two from September.
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21 June: Assign responsibility for each obligation
A recurring step in compliance calendar.
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July 1 entry
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14 July: Slurry Infrastructure Grant
Round-based.
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September 1 entry
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5 September: Configure escalation lead times
A recurring step in compliance calendar.
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October 1 entry
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5 October: Farming Equipment and Technology Fund
Round-based, usually open for a defined application period.
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November 2 entries
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12 November: Improving Farm Productivity Grant
Round-based.
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27 November: Environmental Land Management Capital Grants
Round-based, with rapid allocation once open.
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December 1 entry
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26 December: Countryside Stewardship
Rolling and round-based depending on the tier and option group.
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Worked example
How a business like yours would use Compliance Calendar
The problem: Needs one view rather than a wall planner and four portals.
What they do
- Register nations, enterprises and schemes
- Generate the applicable obligation set
- Assign responsibility for each obligation
- Configure escalation lead times
What changes
- Obligations completed on time
- Compliance completeness score
- Escalations required
This is an illustrative worked example built from the module design, not a customer reference. Named case studies are published only with the business's written consent.
What we are hearing
The problems people describe to us
These are composite statements drawn from user research conversations, not attributed customer quotes. We publish named references only with written consent.
I am not short of software. I am short of one place where the same field means the same thing in all of it.
The scheme closed on a Tuesday evening. I had the application half built. Nobody told me the budget was nearly gone.
We farm on both sides of the border. Everything takes twice as long and I still cannot see the whole position on one screen.
Audit week costs me three days. Every single record they ask for is already written down somewhere on this farm.
Measurement
How you will know it is working
The module reports against these measures from the day it is switched on, so the value is demonstrable rather than assumed.
- 01Obligations completed on time
- 02Compliance completeness score
- 03Escalations required
- 04Penalties or reductions incurred
- 05Regulatory changes incorporated
Free assessment
Find out where you stand in about ten minutes
A structured assessment producing a scored report with a prioritised list of what to fix first, and what it is worth fixing.